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SAUTEE RC FLYERS, INC.
A. SAUTEE RC FLYERS, INC.
B. LOCATION: Sautee, GA. Lat.34.32.41 Lon. 83.40.19
ARTICLE II: PURPOSE
A. To further the sport of model aviation.
B. To provide Sautee RC Flyers, Inc. members with facilities to pursue and expand the hobby.
C. To provide a safe place to fly RC aircraft; to encourage and assist other members.
ARTICLE III: MEMBERSHIP
A. A current AMA Open, Introductory or Junior membership is required. (Park Flyer AMA membership is not acceptable.)
B. The Official AMA Safety Code applies to all flyers.
C. Prospective members will be brought into the Club by:
1. Showing proof of current AMA membership
2. Paying Club dues
3. Submitting an application to join Sautee RC Flyers, Inc.
D. Types of membership:
1. Adult membership: 16 years or older as of January 1st of membership year.
2. Youth membership: Younger than 16 years old as of January 1st of membership year.
E. Resignation: Any member in good standing may resign membership
by giving written notice to the Club.
F. Termination: Any member who ceases to have the qualifications necessary for membership shall lose the privilege of using the flying field and voting privileges. See ARTICLE XI, GRIEVANCE PROCEDURES, for additional termination procedures.
G. Refund: If a member resigns or is terminated for any reason, there will be no refund of paid dues. (Hardship cases shall be determined by the Officers)
H. Dues: The annual dues will be established as prescribed in ARTICLE VIII, PROVISIONS, Section B, STANDING POLICY.
ARTICLE IV: OFFICERS
A. Officers are the President, Vice-President, Secretary/ Treasurer and Safety Coordinator.
B. Officer qualifications:
1. Must be at least 21 years old at the beginning term (January 1st) of office.
2. Must have been a member of Sautee RC Flyers, Inc. at least 12 months prior to beginning term (January 1st) of office.
3. Must be an “Approved Pilot” (per Sautee RC Flyers, Inc. Rules).
C. Term of office:
1. The President and Secretary/Treasurer shall serve for a two-year term beginning on January 1st of the first year and ending on December 31st of the second year.
2. The Vice President and Safety Coordinator shall serve for a one-year term for the year 2013 beginning on January 1st of the first year and ending on December 31st of the first year. After the first year, these Officers will serve two-year terms.
3. The Officers will be elected by a simple majority vote of the members present at the last business meeting of the year.
4. Nominations shall be made by the nominating committee and/or from the floor.
1. Be the executive Officer of the Club.
2. Preside at all meetings.
3. Be the ONLY spokesperson for the Club including print or any other media. May appoint a representative for this function or make it a
4. Appoint standing and special committees as deemed necessary.
5. Appoint a representative to be the contact person to the owners of the Club’s leased property, or the president may personally fill this position.
6. Will cast the deciding vote in any case where a tie vote is encountered in all matters pertaining to club activities and actions.
VICE PRESIDENT shall:
1. Assist the president in all club matters;
2. Assume the duties of the president if for any reason the president is not able to perform his/her duties;
3. Be responsible for meeting schedules and other club-scheduled events which may be necessary or requested by the Club’s officers or members.
4. Maintain an accurate record of the Club’s physical assets.
5. Be the Club’s contact person with the AMA.
1. Keep accurate minutes of all regularly scheduled and called meetings of the organization and record meeting attendance; 2. Keep minutes and records of the officer meetings;
3. Maintain an up-to-date membership record of including their name, mailing addresses, AMA membership numbers, telephone numbers and e-mail addresses.
4. Be in charge of all Club funds.
5. Collect dues when due.
6. Receive any and all donations whether specified or general.
7. Pay any and all Club obligations from funds as directed by the majority of the Club’s officers.
8. Keep appropriate records of all Club monetary transactions and shall provide a treasurer’s report at both regular officer meetings and business meeting.
9. Publish meeting notices and other Club communications that may be necessary as official club notifications by posting said communications on the Club’s “Group Site.” (see ARTICLE X, COMMUNICATIONS, GROUP SITE).
10. If the vice president, for any reason, is unable to perform his or her duties, the secretary/treasurer shall assist or take over the duties of the vice president.
SAFETY COORDINATOR shall:
(1) Promote increased safety awareness on the part of all members, improve the public perception of modeling as a safe and desirable sport, and provide a means by which important safety information can be shared between AMA charted clubs.
(2) Act as a safety advisor and resource manager for the club and its members and promote a spirit of good will among the members.
(3) Develop, promote and encourage a climate of safety awareness within the club.
(4) Inform flyers at the field of dangerous practices and suggest alternatives
(5) Close the field if unsafe conditions exist that would be harmful to members or the field.
(6) Post at the field and on the communication sites all required rules, regulations and notices as required by the AMA and Sautee RC Flyers, Inc.
(7) Other duties include: inspection of operational area for proper
signage and safety equipment, conducting safety awareness training and related programs.
Officer vacancies of unexpired terms are to be filled by a majority vote of members present at the next business meeting after the vacancy occurs.
F. CLUB MANAGEMENT
1. The Club shall be managed solely by the aforementioned Officers.
2. The Officers are to manage all assets, acquisitions, field operations, secure site improvements, sign leases, and carry out the daily and fiscal business and purposes of the Club.
3. The Officers may NOT obligate the club to any indebtedness or commitment beyond the daily normal activities without the approval of the Club membership by a majority of members voting at a business meeting.
ARTICLE V: MEETINGS
A. MEETINGS, either business or program, shall be held monthly at a time and place selected by the Officers.
B. BUSINESS MEETINGS shall be held quarterly at a time and place designated by the Officers and may or may not include a program. A quorum shall be thirty percent of the membership.
C. GENERAL MEETINGS shall usually be held on months when business meetings are not held at a time and place designated by the Officers. General meetings will include a program or activity of interest to the membership.
D. OFFICERS MEETINGS shall usually be held monthly. Meetings will be at the call of the president at a time and place chosen by the president. These meetings will be open for monitoring by any member of the Club, who will be without voice, except by consent of the Officers, and always without vote.
E. NOTICE OF MEETINGS shall be POSTED on the communication Group Site as outlined in ARTICLE X, COMMUNICATIONS, GROUP SITE.
ARTICLE VI: OFFICER TRANSITION
Officers transiting out office shall pass on to their successor all records and information pertaining to their office.
ARTICLE VII: NOMINATIONS AND ELECTIONS
A. Election of Officers will be held on the last business meeting of the year.
B. A Nominating committee of three persons shall be elected at the business meeting prior to the last meeting of the year. The committee’s nominees shall be posted on line at least a week prior to the election.
C. An existing Officer must be one of the three members of the nominating committee, provided that said Officer is not being considered for election or re-election.
ARTICLE VIII: PROVISIONS
A. STANDING RULES will be adopted as needed.
B. STANDING POLICY will be adopted as needed.
C. ADMENDMENTS OF PROVISIONS: Both Standing Rules and Standing Policy may be amended and/or rescinded at any regular or called business meeting by a majority vote of members present.
ARTICLE IX: AMENDMENTS OF THESE BYLAWS
A. Bylaws may be amended at any business meeting provided notice and content of changes have been communicated to Club members via the “Group Site” (see ARTICLE X) at least two weeks prior to the meeting in which the vote will be made.
B. Changes in the bylaws require a two-thirds vote of the membership. Absentee votes for bylaw changes will be accepted.
ARTICLE X: COMMUNICATIONS
A. GROUP SITE
1. The Officers may designate an electronically restricted Group site to be the official site to communicate information and official notices to the membership.
2. The President shall appoint an elected Officer to manage the
3. A Notice of Group Site existence will be sent to each member with appropriate log-in information.
4. The Group Site will be governed as to content, rules and regulations by the Group Site manager, and guidelines are to be posted on said site.
5. The Group Site manager will govern compliance of users, assist members in its use, and is authorized to take any necessary action to enforce compliance with content, rules and regulations.
B. WEB PAGE
1. The Officers may establish a non-restricted “Web Page” to disseminate public information about the Club.
2. The President will appoint an elected Officer to oversee the Web Page.
3. A “WEBMASTER” may also be appointed by the President to assist in
Web Page operation at the direction of the appointed Web Page Officer.
4. The Web Page Officer is responsible for the operation and content of the Web Page.
ARTICLE XI: GRIEVANCE PROCEDURES
The grievance procedure provides a mechanism to enforce existing safety rules and/or any other rules or policies of The AMA or Sautee RC Flyers, Inc., by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Safety Coordinator and the Officers. At least one witness is required to sign the Grievance form. The Safety Coordinator, together with the Officers, shall use judgment in carrying out action using AMA grievance protocol.
ARTICLE XII: NON PROFIT
The corporation is organized pursuant to the Georgia Nonprofit Corporation Code and is organized exclusively for pleasure, recreation, and other similar purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(7) of the Internal Revenue Code, or the corresponding section of any future tax code. The corporation is not a private foundation pursuant to the provisions of section 509(a)(3) of the Internal Revenue Code, or the corresponding section of any future tax code, and shall operate exclusively for the purposes permitted by corporations that qualify as tax exempt under § 501(c)(7) of the Internal Revenue Code.
The corporation is not organized and shall not be operated for pecuniary gain or profit. No part of the property of the corporation and no part of the net earnings shall inure to the benefit of, or be distributable to, its directors, officers or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the objectives set forth in Article II hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these By Laws, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(7) of the Internal Revenue Code, or the corresponding section of any future tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future tax code.
In the event of dissolution, the residual assets of the organization will be turned over to one or more organizations which themselves are exempt as organizations described in Sections 501(c)(7) and 170(c)(2) of the Internal Revenue Code or corresponding sections of any prior or future law, or to the Federal, State, or local government for exclusive public purpose.
ARTICLE XIII: APPROVED AND ACCEPTED
These Bylaws have been accepted and approved in accordance of Article IX of the Sautee RC Flyers, Inc. this _______ day of ____________, 201_.
Francis Womack (President)
John Gottschang (Secretary/ Treasurer)